Month: April 2024

Essential Writing Tips for Accountants

April 25, 2024 / / 0 Comments

By Maria Sigacheva

‘Wizards’ of numbers and bookkeeping, accountants also spend time corresponding with clients and tax officials. Here are some tips on how to write well for non-accountants.

“Your reputation rides out with every letter you send,” states co-founder of the Plain English Commission, Martin Cutts. So how can you ensure that your readers understand your communications clearly and easily? Read on for three tips to improve your copy.

1)  Stick to a Simple Structure

An accountant’s letter to the tax office or to your client should be clear and well structured. Clarity can be improved by using a tried and tested three-part structure: an introduction, the main body copy, and a conclusion.

 

The introduction should summarise the purpose of the letter. Whether it’s about missing documents or querying financial statements, make it clear upfront.

The main body copy (two or three paragraphs) should detail your main points in a logical order. Avoid repeating the same information twice. Make sure you order events chronologically.

In your concluding paragraph, let the recipient know if you require a response and by which date. Add your contact details too, so that they can easily reach you for any queries.

2) Ramp up Readability

  • Use plain English, and remove any jargon, if possible.
  • Use active verbs, for example “we thought” instead of “after a careful thought.”
  • Avoid outdated words, like thereof, herein, hereof.

Being concise is a skill. Let’s look at an example of a recent letter about tax affairs. “Your current amount due according to the records held by the tax office is £10,000.” This could be rewritten for clarity as “The total due to the tax office is £10,000.”

In The Journal of Accountancy, business writing trainer Elizabeth Danziger writes: “Strive for an average sentence length of 10 to 18 words.” How? Remove all “as well as,” “but,” “that,” and “which” – and split overly-lengthy sentences. Get straight to the point and clients will praise you for saving them time!

 

3) Perfect your Punctuation

Grammarly is a useful proofreading tool. Just copy and paste your text and the software will instantly highlight any errors. It’s also a good idea to read your copy out loud to check punctuation and flow.

By adhering to these simple tips, you can start to improve your business writing – and relationships – today.

 

Maria Sigacheva is an Indirect Tax Manager at Glencore, and an Association of Chartered Certified Accountants ambassador for early careers.

Maria took our Introduction to Copywriting short course with Maggie Richards. As part of the course, students have the opportunity to pitch a blog idea for our site. If successful, the post will be edited and published on the site.

 

The next Copywriting course, which runs monthly, is in May. Maggie also runs our Writing for Business course which starts next week.

For all our courses, visit our homepage HERE.

Lost and Found: How to deal with Life’s Big Changes

April 22, 2024 / / 0 Comments

Author Alessandra Lewis with her family

 

By Alessandra Lewis

Feeling lost? You’re definitely not the only one. Alessandra Lewis reveals how overwhelming change led her to finding happiness.

 

In August 2023, I moved from a coastal town in England to Trentino in northern Italy with my parents and my brother. It was the start of one of the most transformative seasons of my life. I just didn’t know it at the time.

The conversations, the planning, the preparation: it all started over five years before. I’m half English and half Italian; growing up I spent many summers in Italy, visiting family and exploring this beautiful country.

After 20 years living in Dorset, we decided to switch the sea for Italian meadows and mountains. A change of lifestyle. A change of pace. Of course, I was excited. But most of all I was in denial. I was holding on so tightly to the last few months of my life

in England – in between working and packing boxes – that I didn’t want to miss anything by thinking too much about the future. By overthinking. By worrying.

I knew the move would bring an incredible amount of change, and I preferred to assume I was ready enough, rather than actually consider how prepared I was. My state of denial was a coping mechanism. And for me, it worked. Am I suggesting this is a good way of coping with life’s changes, big or small? Absolutely not. But, did it enable me to fully enjoy the last few months, before the move, with the people I love most? Yes. Yes, it did. And for that I’ll always be grateful.

You may be wondering why I’m divulging all of this. It’s simple really. At the time, to say I was a bit lost and confused would have been a huge understatement. Is it the right thing to do? What if I’m not happy there? Am I going to regret it? The truth is, even a month after moving, I still didn’t have answers to any of these questions. Everything felt overwhelming.

I was so happy to be in Italy; who wouldn’t? But being away from loved ones and adjusting to a new life here wasn’t easy. So, I took things one day at a time.That’s the thing about life, isn’t it? We’ll always be wondering whether we’re doing the right thing. And the answer will probably always be changing, just as life changes. But that’s okay.

New friends, new places, new ways of thinking. Just a few of the things I wouldn’t have discovered had we not moved. I also wouldn’t have settled on my ideal study path – writing – ultimately leading me to take Maggie Richards’ wonderful copywriting course. August 2023 may have been a month of big changes and doubts, but her masterclass provided certainty. And inspiration.

It’s in these moments – the ‘glimmers’ – when life feels good and things are looking up that we are reminded how important the tough moments are. After all, it’s often only because of them that we find where we’re truly meant to be.

Alessandra Lewis is an aspiring multilingual copywriter with a love for books and exploring new places. Alessandra took Maggie Richards’ Introduction to Copywriting course, which runs monthly. The next one is in May and you can book here. Maggie also teaches City’s Writing for Business course which starts next week. As part of both courses, we offer students the chance to pitch a blog idea which, if successful, will be edited and published on our site. For more information about all our short courses, visit our home page HERE.

How to Write Compelling Motivational Health Articles

April 13, 2024 / / 0 Comments

By Spela Horjak

Are you currently dipping your toes into health-related motivational writing, but finding your articles just aren’t getting traction? In this short piece, we’re going to explore three important reasons why your posts may be failing – and the strategies you can start implementing today to create articles that will leave your readers feeling inspired!

 

Reason #1 – You’re not thinking about your audience

Whether you’re writing for an established audience or building up your blog readership, it’s crucial to consider who you’re writing for – whose attention you’re trying to secure.

For example, writing for Men’s Health or Age Matters magazine will be two completely different gigs. Not adjusting your writing to your audience may result in them feeling alienated and uninspired.

Reason #2 – Your advice is unclear

Remember, the purpose of health writing is to prompt the reader to make positive changes. Explaining concepts with examples helps people apply the advice to real-life situations and reduces any confusion.

For example, instead of just saying “Try having 20g protein per meal”, you could also provide a list of meal ideas, showing exactly what 20g of protein looks like. This allows your reader to implement the advice without further research.

 

Reason #3 – You’re telling the reader what to do

Telling the reader what ‘to do’ and what ‘not to do’ may come across as prescriptive and even leave them feeling hopeless. Try adding a positive spin to your messaging by explaining the likely outcome(s) of specific actions.

For example, instead of saying “Avoid too much salt in your diet”, say “Avoiding excessive salt intake will help maintain normal blood pressure”. This way, the reader can make an informed choice rather than follow blanket advice.

Which tip did you find most useful?

 

Author Spela Horjak

Spela Horjak is a registered Associate Nutritionist and Health & Wellness Copywriter.

As part of City’s Writing for Business and Introduction to Copywriting courses, we offer the chance for students to submit a piece for our blog which, if successful,  is then edited and published on our site. Spela was a student on Maggie Richards’ Introduction to Copywriting course. The next course starts 18 May and you can book HERE.

For all our writing short courses visit our home page HERE.

Empowering Change: How Women are Shaping the Future of Business

April 8, 2024 / / 0 Comments

 

In the evolving landscape of business and entrepreneurship, the role of women is not just significant, it’s transformative. In 1984, there were 646,000 self-employed women in the UK. Today, that number has more than doubled to 1.6 million; women are now running more than 40% of UK micro-businesses; while 42.6% of FTSE100 directorships are now occupied by women. Read on for how women are driving change, fostering diversity, and reshaping the entrepreneurial landscape.

  1. Leadership Redefined: From boardrooms to startups, women are challenging traditional leadership norms and championing inclusive leadership styles. By fostering diverse teams and empowering individuals from all backgrounds, women leaders are creating environments conducive to innovation and growth.
  2. Entrepreneurial Trailblazers: From technology and finance to healthcare and sustainability, female entrepreneurs are driving innovation and addressing pressing global challenges. By leveraging their creativity, tenacity, and vision, women are reshaping industries, disrupting industries and creating new pathways for success.
  3. Diversity and Inclusion: Diversity is not just a buzzword; it’s a cornerstone of sustainable business practices. Women bring diverse perspectives, experiences, and skills to the table, enriching decision-making processes and driving organisational performance. Companies that prioritise diversity and inclusion reap benefits, including increased employee engagement, enhanced creativity, and improved bottom-line results. Women-led initiatives focused on promoting diversity and inclusion are paving the way for more equitable and inclusive workplaces.
  4. Social Impact and Sustainability: Female leaders are at the forefront of driving positive social change and environmental sustainability. From launching impact-driven ventures to advocating for sustainable business practices, women entrepreneurs are integrating social and environmental considerations into their business models. By prioritising purpose over profit, women-led businesses are not only driving financial returns but also creating meaningful societal impact and contributing to a more sustainable future.
  5. Mentorship and Empowerment: Mentorship plays a crucial role in nurturing the next generation of female leaders and entrepreneurs. Women mentors serve as role models, providing guidance, support, and encouragement to aspiring professionals. By sharing their knowledge, experiences, and networks, female mentors empower others to overcome challenges, seize opportunities, and achieve their full potential. Mentorship initiatives aimed at bridging the gender gap and promoting women’s leadership are instrumental in fostering a more inclusive and equitable business landscape.

Women are not just shaping the future of business; they are redefining it. Through their leadership, entrepreneurship, advocacy, and mentorship, women are driving meaningful change, fostering diversity, and advancing innovation across a range of industries. The contributions of women in business serve as a reminder of the importance of continuing to champion gender equality, embrace diversity, and create environments where all individuals can thrive and succeed.

To find out more about how a short course could help you develop your skills, gain confidence, and even start your own business, visit our full range of short courses HERE.

Summer Term 2024 at City Short Courses

April 2, 2024 / / 0 Comments

 

Thank you to all who attended our Short Courses Open Evening last week. We had a great time meeting new students and introducing them to what we do here at City Short Courses. Many students took advantage of our free  taster sessions, which ranged across our six subject strands:  Business and Management; Computing; Creative Writing; Creative Industries; Languages; and Law. There were tasters in everything from Learning Python to Italian, Business Writing to Major Event Management.

If you didn’t have a chance to join us, never fear! There’s still time to browse our full range of 120 courses and book on for the summer term. Why not try Presentation Skills, or brush up on your French in time for holidays. Or you could consider applying for our year-long Novel Studio programme and finish that novel you’ve always wanted to write! Whether it’s personal development or adding a new skill to your CV, we have something for everyone here at City Short Courses.

If you’d like further information before making your decision, just email our team at shortcourses@city.ac.uk. If they can’t answer your questions, they’ll contact the relevant tutors and make sure you get the answer you need.

Your short course journey starts HERE. We can’t wait to welcome you.

 

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